Illinois, Champaign County
Where Urbana's records are kept. Urbana has its own city government, clerk's office, police department and permit and planning office; county and state offices keep its other public records.
Start here
The cards below include Urbana's own offices, along with State of Illinois offices; the Champaign County offices are on our Champaign County page. Use the category buttons to narrow the list.
City records
Urbana's City Clerk gives legal notice of public meetings, keeps City Council records and the City Seal, preserves open access to public records, posts meeting archives and helps the County Clerk run elections.
Open official site Urbana City ClerkPolice & jail
Urbana Police Department, organized into administration, criminal investigations, support services and patrol, posts its mission, a message from the chief and community safety programs.
Open official site Urbana Police DepartmentPolice & jail
Urbana police Records provides auto accident report copies and clearance letters for residents, while FOIA requests for police records go through the City Clerk, open weekdays 8 to 5.
Open official site Urbana Police RecordsCity records
Urbana takes Illinois Freedom of Information Act requests online, in person at the City Clerk's Office in City Hall or by mail to the FOIA Officer at 400 S. Vine Street.
Open official site Urbana Freedom of Information Act RequestsCity records
Community Development Services takes building, solar, electrical, mechanical, plumbing and accessory structure permit applications in its online portal, with email notice of approval and online payment.
Open official site Urbana Community Development Services PermitsPolice & jail
Illinois' state prison agency, with links to the Individual in Custody Search, victim notification, wanted fugitives, sex offender information and Freedom of Information Act requests.
Open official site Illinois Department of CorrectionsFederal
U.S. Census Bureau QuickFacts for Urbana city, Illinois: 39,719 residents estimated for July 1, 2025, plus age, race, housing, income, education and business figures drawn from census and survey data.
Open official site U.S. Census Bureau QuickFactsState records
The Illinois State Archives in Springfield keeps state government records and offers online databases, digital collections and research visits for historical and genealogy work.
Open official site Illinois State ArchivesCounty court
Holds bankruptcy cases for central Illinois at offices in Springfield, Peoria and Urbana; check case status on PACER or the VCIS phone line, or request a free PDF of a discharge order by email.
Open official site U.S. Bankruptcy Court, Central District of IllinoisCounty court
Official site of the Illinois Judicial Branch, with Supreme and Appellate Court news and opinions, a Find Your Court guide to each county, e-FileIL information and Re:SearchIL for documents filed through eFileIL.
Open official site Illinois CourtsVital records
Handles mailed requests for Illinois birth and death records, which take about 12 weeks; death records go only to people with a personal or property interest, and marriage copies come from county clerks.
Open official site Illinois Department of Public Health Division of Vital RecordsPolice & jail
Keeps Illinois criminal history records tied to more than five million fingerprint files; people review or challenge their own record through a Live Scan Access and Review request, and the Joliet office requires appointments.
Open official site Illinois State Police Bureau of IdentificationPolice & jail
Names people wanted on fugitive warrants issued at the request of the Illinois Department of Corrections; tips about where they are go to a toll free line, and information from the public stays confidential.
Open official site Illinois Department of Corrections Wanted FugitivesPolice & jail
Illinois State Police offender registration records show each registered sex offender's address on a map that refreshes hourly, along with murderer and violent offender against youth registrants; adjudicated juveniles are excluded.
Open official site Illinois State Police Sex Offender RegistrationCity records
City of Urbana government at 400 South Vine Street, with departments and committees, meetings and agendas, public records, online payments and city news such as road closures.
Open official site City of UrbanaEverything else, organized
13 more Urbana sources not listed above.
Local record guide
Local profile
Urbana, a place of 38,336 people, is the seat of Champaign County. Court and property records sit with Champaign County, and birth and death certificates come from the State of Illinois. Urbana's own offices are in the cards above, and our Champaign County page lists each county office.
Abandoned mine records
Where the workings are, and the office that holds the mine maps.
From the old mine records
The mine records hold 2 named mine sites inside the city or town limits, 2 of them worked out or abandoned. The mineral the records name is crushed stone.
A point in either file is a location, not a property line: the sheet shows the opening on the surface, not the rooms under it. The record that shows what runs under a parcel is the mine map. The OSMRE National Mine Map Repository holds scanned underground mine maps and answers requests for a named mine or an area. The Illinois Mine Subsidence Insurance Fund is a not for profit created by statute, not a state agency; the cover is bought through the homeowner insurer.
Disclaimer: The mine information here is for general information only. Old mine records can be incomplete, outdated or wrong, and finding nothing here does not mean there is nothing there. Check with the mine map office named here before you rely on it, and have a qualified engineer look at any ground you are worried about. PublicRecordCenter.com assumes no responsibility or liability for any errors, omissions, or consequences arising from the use of this information.
Straight answers
Open only the answer you need.
Voter registration in Illinois is run by the Illinois State Board of Elections and local election officials. Its site lists the registration deadline, online voter registration, polling places and the local election office for Urbana.
Deeds for property in Urbana are recorded by the Champaign County office that records deeds, and the county office that assesses property keeps the tax values. Our Champaign County page lists the county offices.
Certified birth and death certificates for events in Illinois come from the state vital records office, Illinois Division of Vital Records. Its site lists who may order a copy, the fee and how to order.
Same county
Use the city page when a record was created by a municipal police department or city office; use the county page for courts, deeds, vital records and jail custody.