Madison County, Tennessee Public Records

Investigations closed

109

Back wages agreed

$1,438,998

Workers due back wages

942

Civil money penalties

$49,256

Employers on the record

99

The 25 employers with the most back wages agreed, of 99 on the Madison County record; 29 employers have a page of their own and open from the table, the rest show their whole record here. The 74 more with smaller records are on the Tennessee wage theft records page, whose search answers for every employer in the state.

Madison County records: court divisions, missing marriage years and request routes

Marriage research with a documented gap

The County Clerk maintains Madison County marriage records from 1823 forward, but specifically reports missing records from 1833 to 1845. Include both names used at the time and the approximate marriage date when contacting the office. If the event falls within the missing interval, describe the evidence already located and ask what surviving index or related record can be consulted. The published gap explains a limit in this particular collection; it does not establish that a marriage never occurred. Historical researchers should preserve that distinction in their notes. County Clerk holdings.

The same office issues marriage licenses and maintains County Commission minutes. Identify whether the request concerns an existing marriage record, permission for an upcoming ceremony, or a commission action. These are separate office functions even when the same clerk handles them. Its posted regular service hours are Monday through Friday, 7:30 a.m. to 5 p.m.; ask which counter handles the requested service before arranging a visit. Source: madisoncountytn.gov

Choose the court division from the record

Circuit Court describes custody of civil and criminal case records, including felony and misdemeanor proceedings, post-conviction matters, hospital liens, garnishments, executions, name changes and foreign judgments. A request is more precise when it names the case number, parties, division and particular filing or judgment. If the requester has only a notice or old receipt, copy the court name exactly and ask the clerk to identify the corresponding case before ordering the complete file. Circuit Court responsibilities.

General Sessions has a separate clerk route for detainer warrants, eviction matters, orders of protection, state warrants, criminal summonses and traffic matters. A landlord and tenant dispute can involve a detainer warrant as well as later collection records. Ask for the actual warrant, return of service or judgment needed, rather than treating a balance or a docket entry as a substitute for the document. General Sessions Clerk.

Different counters on South Liberty Street

Circuit Court lists its office at 515 S Liberty Street, Suite 200, Jackson, with the telephone number 731-423-6035. General Sessions lists Suite 300 at the same street address and has separate civil and criminal telephone routes. The suite is useful information when mailing a case-copy request: an accurate street address alone does not identify the correct clerk. The Circuit office publishes Monday through Friday hours of 8 a.m. to 4 p.m. Source: madisoncountytn.gov

For General Sessions, the civil telephone is 731-423-6016 and the criminal and traffic telephone is 731-423-6128. Its posted hours are also Monday through Friday, 8 a.m. to 4 p.m. State the division when calling, and ask how to obtain the particular copy format required by the receiving agency. A certified document request and a question about an upcoming hearing may require different information from the caller. Source: madisoncountytn.gov

Follow the recorded instrument trail

The Register of Deeds records deeds, deeds of trust, liens, charters, maps, plats, military discharges and Uniform Commercial Code filings. The office reports land records dating from 1821. Begin with the names involved and the approximate recording period; retain an instrument reference whenever the search produces one. A deed, a related deed of trust and a later release may appear as separate records, so a request for only the most recent deed may not answer every question about the recorded transaction. Register of Deeds collections.

The Register provides an official route to TitleSearcher for online research. Enter that service through the county office link so the correct county collection is selected. For an office visit, the Register lists 100 E Main Street, Suite 109, Jackson, and Monday through Friday hours of 9 a.m. to 5 p.m. Ask about copies and certification using the instrument reference before calculating a total from an unrelated court or vital-record fee. Source: madisoncountytn.gov

Separate valuation from tax collection

The Assessor of Property appraises and classifies taxable property. The office explains that it does not set the tax rate or collect the tax. When researching a property, distinguish the assessment account, the recorded ownership instrument and the payment history. The assessor is the route for questions about its valuation and classification records; a request about a deed should identify the Register collection, and a payment question should identify the collecting office. Assessor of Property.

The Assessor also describes assessment-change notices and an address-update process. If a notice is the starting point, keep the parcel identifier, owner name and notice with the inquiry. Ask which characteristic or account entry is being questioned, rather than requesting a general explanation of the entire tax bill. This gives the office a defined record to locate and helps the requester compare the assessment information with the property document already held. Source: madisoncountytn.gov

Inspection and copies use different request rules

Madison County publishes a public-records policy linked from the County Clerk. Inspection-only requests may be oral or written, while requests for copies, or inspection together with copies, must be written using the county request form. The policy requires proof of Tennessee citizenship through a Tennessee driver license or another acceptable identification document. Describe the record type, subject and time period, and choose inspection or a delivery method instead of asking the office to infer the desired product. County public-records policy.

The policy designates the Risk Manager as Public Records Request Coordinator at 100 E Main Street, Suite 300, Jackson, telephone 731-423-6059. When prompt access is not practicable, it calls for a response within 7 business days of the custodian receiving the request. That response can address the work still needed to locate, review or redact records; the interval should not be presented as an unconditional document-delivery guarantee. Source: madisoncountytn.gov

Keep the estimate attached to the request

The county policy provides free inspection and an itemized estimate before copies are produced. It lists $0.15 per letter-size or legal-size black-and-white page, $0.50 per color page, labor when time exceeds 1 hour and actual vendor costs when an outside vendor is used. Fees for copies and labor totaling no more than $5 may be waived. These are the general policy terms, not a price list for every separately regulated certificate or court product. Source: madisoncountytn.gov

For a larger request, preserve the written scope and the estimate together. If the office proposes a staged production, identify which records matter first and retain each installment reference. The policy allows redaction of protected material and calls for a basis to be supplied when a redacted record is provided. A follow-up can ask for that basis or clarify which requested records are still outstanding. Source: madisoncountytn.gov

Law-enforcement files and current custody

The Sheriff Records Division collects and maintains law-enforcement records and handles physical records as well as data entry. Give that division the incident date, location, report number if known and the kind of record sought. A request for a report, a custody inquiry and a request for a court disposition are different questions. The division description establishes the law-enforcement record route without promising unrestricted access to every part of an investigation. Sheriff Records Division.

The Corrections Division describes responsibility for the care, custody and control of people in the Madison County Jail System, including people awaiting trial or transfer and those serving a sentence. Use corrections for a present custody question and the relevant clerk for the court record. The Sheriff contact page gives the main office number as 731-423-6000 and the address as 317 Denmark Jackson Road, Denmark, Tennessee 38391. Sheriff contact information. Corrections responsibilities.

Use the current election office address

The Election Commission administers elections for Madison County and the cities of Jackson, Medon and Three Way. It publishes election results, precinct information, maps and registration-update routes. For research, specify the election and whether the needed product is a result, precinct map, sample ballot or registration record. These materials answer different questions even when they concern the same election. Election Commission records.

The Commission distinguishes its office at 1981 Hollywood Drive, Suite 200, Jackson, from the early-voting location on North Parkway. The office lists Monday through Friday hours of 9 a.m. to 4 p.m. and telephone 731-660-1796. Use the office address for a records inquiry and consult the current election instructions separately for voting locations. A seasonal voting schedule should not be substituted for the records office schedule. Source: madisoncountytn.gov