Kay County, Oklahoma Public Records

Investigations closed

46

Back wages agreed

$151,219

Workers due back wages

867

Civil money penalties

$2,634

Employers on the record

40

The 25 employers with the most back wages agreed, of 40 on the Kay County record; 10 employers have a page of their own and open from the table, the rest show their whole record here. The 15 more with smaller records are on the Oklahoma wage theft records page, whose search answers for every employer in the state.

Kay County records at the Newkirk counters and historical land books

Choose the Newkirk counter that holds the document

Kay County has separate County Clerk and Court Clerk offices. The County Clerk preserves recorded land instruments, including deeds, mortgages, mineral interests, plats and tax liens. Its counter is at 219 S. Main Street, Newkirk, OK 74647; telephone 580-362-2537. Office hours are Monday through Friday, 8 a.m. to 4:30 p.m., including lunch. A deed, recorded release or older patent belongs with this office. Ask for the recorded instrument and any certification you need, rather than describing the request only as a property record. County Clerk responsibilities and contacts.

The Court Clerk keeps the district court files at 201 S. Main Street, Newkirk, OK 74647. Mail goes to P.O. Box 428, Newkirk, OK 74647; telephone 580-362-3350. Its counter closes for lunch: Monday through Friday, 8 a.m. to noon and 12:45 p.m. to 4:30 p.m. The different building and midday closure matter when planning to collect both land and court papers. Give each clerk the appropriate document or case reference. Court Clerk office information.

Work through Kay historical indexes by record series

The County Clerk labels its older online link "Indexes, Deeds & Patents 1893-1972." The linked Kofile service gives more specific series dates: General Index, 1893 to 1920; Deeds, 1920 to 1976; Miscellaneous Index, 1893 to 1976; and Patent, 1903. Those are different series, so a single starting year would obscure which book you should open. Use the series and period that fit the transaction, and retain the index reference before moving to a document image. Sources: courthouse.kay.ok.us; Kay historical book interface.

The historical service presents two separate forms. Search Index Books offers record type, year range and party-name fields; Search for a Document offers book, volume and page. Its book choices include deeds, patents, quitclaim deeds, tax deeds, sheriff records and trustee records. When an index gives a volume and page, transfer those details to the document form instead of repeating an unsuccessful modern name search. Those are the search choices the service offers; a historical document may have no image. Source: kofilequicklinks.com

Follow modern land entries through the clerk-linked portal

For later records, the County Clerk provides a separate link labeled "Access Land Records Online 1973-Present" to OKCountyRecords. Select Kay before searching, because the service includes other Oklahoma counties. The service lists deeds, oil and gas leases, mineral deeds, mortgages, tax liens, releases and judgments among its document categories. A search for mineral ownership may therefore require a mineral deed or lease in addition to the most recent surface deed. Sources: courthouse.kay.ok.us; okcountyrecords.com

Keep the recording reference from a promising entry and compare the parties and property description with the document you actually need. The portal advertises public land-record searching, while the County Clerk separately publishes copy and certification prices. Do not treat a search result as a purchased certified copy. If an older chain stops at the modern system boundary, use the historical books or ask the County Clerk to identify the applicable index. Source: courthouse.kay.ok.us

Separate recording charges from copied Kay instruments

The County Clerk lists $18 for the first page of a standard deed, mortgage or similar instrument, including its $10 preservation fee, plus $2 for each additional page. Nonconforming documents have a different schedule: $35 for the first page and $10 for each additional page. The published margins are two inches at the top and one inch on the other sides. Its schedule expressly describes the figures as estimates and directs customers to obtain final pricing from the clerk. Kay recording and copy schedule.

For existing official records, ordinary copies are $1 per page and certification adds $1 per copied document. A certification fee alone therefore is not the total price of a multipage certified deed. The same schedule separately lists documentary stamp tax and mortgage tax, directing mortgage-tax questions to the Treasurer. Tell staff whether you are retrieving an existing instrument or presenting a new one for recording; the copied-page price does not price the filing transaction. Source: courthouse.kay.ok.us

A document with numerous property descriptions needs another check. The published schedule allows 25 legal descriptions per page and lists $1 for each description over that limit. Platted descriptions are to be sorted alphabetically; unplatted descriptions are ordered by township, range and section. Send the complete instrument for a filing quotation, including any attached descriptions, instead of estimating from the signature page alone. This also gives staff the information needed to distinguish standard pages from nonconforming material. Source: courthouse.kay.ok.us

Identify the Kay case before pricing its papers

The Court Clerk directs readers to On Demand Court Records for criminal-case progress. Its linked service offers a Kay court selection, party-name and party-type fields, case categories, full case number, filing dates and activity dates. Start with the county selection and the best identifier you have, then note the full case number from any relevant result. This is a route to participating court records; a docket entry by itself does not establish that every pleading or exhibit can be downloaded. Sources: courthouse.kay.ok.us; odcr.com

The Court Clerk fee table lists $1 for the first copied page and $0.50 for each subsequent page. Certification is $0.50 per instrument; authentication of a court record is a separate $5 service. Specify the judgment, decree or other filed paper and the required certification when asking for a total. The divorce filing charges elsewhere in the table price a new proceeding, so they should not be used as the price of retrieving an existing divorce decree. Court copy, certification and authentication charges.

Locate a completed marriage record and state vital certificate

Kay County directs requests for a previous marriage-license copy to the Court Clerk. This is distinct from applying for a new license: the published $50 application fee, or $5 with the listed counseling certificate, is not a stated copy price. Supply the parties and approximate marriage date, and ask the clerk to identify the completed record and quote its copy or certification charge. The same county FAQ routes probate and final-decree papers to the Court Clerk. Sources: courthouse.kay.ok.us; courthouse.kay.ok.us

Birth and death certificates come from Oklahoma Vital Records. The state directs mail to Vital Records Service, P.O. Box 248964, Oklahoma City, OK 73124-8964, and lists 405-426-8880 for questions. Its birth instructions say the lobby is closed to walk-ins; online or telephone ordering can arrange Will Call in Oklahoma City, Tulsa or McAlester. Follow the current state instructions instead of the older street address and telephone still reproduced in the county FAQ. Sources: oklahoma.gov; oklahoma.gov

Compare Kay assessment details with the tax account

The Assessor maintains ownership names and addresses, legal descriptions, land and building values, homestead status and cadastral maps. Its office is at 219 S. Main Street, Newkirk, OK 74647; telephone 580-362-2565. It is open Monday through Friday, 8 a.m. to 4:30 p.m., including lunch. Use these details to identify the parcel and assessed interests before asking the County Clerk for the underlying recorded deed. The assessor entry and the recorded instrument answer different parts of the research question. Kay County Assessor records and office.

The Treasurer handles the tax account and payment side. The office is at 219 S. Main Street, Newkirk, OK 74647; telephone 580-362-2523, with Monday through Friday hours of 8 a.m. to 4:30 p.m. A disagreement about valuation belongs with the Assessor; a payment, balance or receipt question belongs with the Treasurer. Include the parcel or account information when contacting either office so similarly named owners are not confused. Source: the Treasurer's tax roll site.

Send custody, election and background questions to their keepers

The Sheriff lists 1101 W Dry Road, Newkirk, OK 74647, and 580-362-3250. The same official page identifies a separate Detention Facility telephone, 580-362-3393. Use the Sheriff contact for its law-enforcement records and the detention number for current custody questions. Provide the incident reference or identifying details relevant to the request; the county contact page gives no records-counter schedule and promises no online image for every booking. Sheriff and detention contacts.

For voter-registration records and local election administration, contact the Election Board at 219 S. Main Street; mail goes to P.O. Box 331, Newkirk, OK 74647. Its telephone is 580-362-2130, and hours are Monday through Friday, 8 a.m. to 4 p.m. State criminal-history checks are a separate OSBI product. OSBI announces $20 name searches and $25 state fingerprint searches effective November 1, 2026; its detailed request page retains older prices, so use the dated notice when comparing charges. Sources: courthouse.kay.ok.us; oklahoma.gov; oklahoma.gov